Core principles and practices

When considering to organise and host an online event, there will be many questions to consider such as:

All these questions revolve around the overall approach to the design of your event which is different for every organisation. How we answer these questions stems from the foundation: our core principles and practices that we base the entire event on. Below you will find various questions and additional elements added under different sections that rest on this foundation. [Illustration for Cathy includes more questions from sections]

An event is rooted in individual and collective values and principles; it never starts or sits in the vacuum. Before planning, imagining, and designing an event take some time to review your core documents, agreements and practices. Go back and review the values, core principles and policies that belong to your group or organisation as online event organiser.

Think about the foundations that you have and elements that you as an organisation want to bring in. What are the core principles that constitute the foundation, the DNA, the kernel of your event? They can be written in formal policy or embedded in your practice. Look for them and review them, or reflect on your past events and practices. Your organisational principles and values will be your compass. They will help you make decisions, filter the variables and invest in some components throughout your planning, implementing, closing and follow up of your event. This exercise will also help you in identifying possible gaps and considerations that become more relevant in moving your event into the digital realm.

APC, as many other organisations, has defined through the years which values, principles, and policies apply to events we organise. Our Code of conduct and ground rules are applied to both APC-hosted online and offline events, including internal organisational meetings and members/network convenings, as well as program and project conferences and/or training events:

 “The Association for Progressive Communications is committed to providing a safe and welcoming environment for discussing issues related to its community. The APC Community comprises members of the network, all APC staff and team and its larger network of partners, friends and allies.

The code of conduct and ground rules apply to member meetings, all APC hosted events, conference-related social events, such as parties or gatherings at restaurants or bars and spaces, and includes our mailing lists, wikis, platforms, websites and any other spaces that APC hosts, both online and off.”

All APC events are intended to be SAFE spaces and we ask participants to be guided by mutual respect, collaboration, consent, awareness and recognition of diversity, and acting in fair and honest manner. These are some of our main ground rules, however, depending on the context and content shared during the convening there are more ingredients added and specific APC principles are further applied. Our principles and practices that inform and guide our convenings and events evolve and transform as our community evolves and transforms.

Moving from the physical to the online environment - the relationship and principles that shape the technology which hosts and makes the event possible have taken a prominent role. Through planning and creating our events we have learned on their applicability, their limitation and their empowering framing. One of the major outcomes is the understanding that we need values, principles and policy to guide the planning and realization of online events which are environmentally respectful on the short as well as longer term.

Two key values recognised and formalised in our work define APC event’s relationship with technology:

Check in
You can read more in the following sections where technology choices of platforms and tools are presented. Throughout the different sections of the guide you will find/discover/see how APC values, principles and policy have informed our choices, methodologies and also confronted us with the challenge of combining them or have to prioritise one over the other.

 


Revision #9
Created 28 October 2021 04:54:59 by Cathy
Updated 3 November 2021 04:01:24 by Cathy