Nurturing a single shared space

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Proper event planning should start well in advance and should consider all the specificities of your desired event. Because tech plays a critical role in these type of events, you will also probably need to hire and/or buy technical equipment that might be needed for audio, video and connectivity.

The meeting organisers will probably need to meet several times in order to go through the session outline and discuss the different needs. Always keep in mind that the main goal is to be able to host a session that promotes meaningful participation for both in-person and remote participants.

Therefore, it is important that the event planning takes into consideration several components:

 

 

To facilitate interaction, engagement and a warm experience, it is important to create one shared space for all participants, be they remote or in-person.

The physical location characteristics are also important, as the room should be specifically designed to make on-site participants aware of the remote participants. There should be cameras, speakers, projectors or TV screens and microphones on-site so that remote participants can be fully integrated.

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A setup that can help inclusion must take into consideration the following:

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Revision #8
Created 5 February 2024 07:20:04 by shivi
Updated 21 February 2024 09:02:36 by nadege