# On-site room setup guide

How the physical room is set up affects the success of a hybrid event. This is some advice on how to prepare such a space:

- Remote participants should have a camera view of the room to have a general idea of the space and how people move within it. A wide angle camera located in a high point can be useful. For a long event, change the location to another angle, to offer variety.
- A projector with a screen or a large TV should be used to share views of remote participants. This should be located in such a way that it is visible to all on-site participants. Select a room with natural light but make sure it is dark enough to allow a good view of the screen as well.

[![ProjectingRemote_version-participants_900px.png](https://cometogether.apc.org/uploads/images/gallery/2024-02/scaled-1680-/projectingremote-version-participants-900px.png)](https://cometogether.apc.org/uploads/images/gallery/2024-02/projectingremote-version-participants-900px.png)