5 Appendix: Components of a hybrid tech kit

At APC we have designed a technical toolkit that we carry for hybrid events. Though some of the equipment can normally be rented on-site, other components are less common and so we prefer to have our own.

Tech kit

What is usually needed at the venue is:

The tech kit that we travel with includes the following:

This hybrid tech kit suggests a minimum, a desirable and an ideal setup for hybrid events. Technical specifications of each individual item can be found in the next section of this file.

Minimum:

Note: In theory, an even cheaper setup could be possible by using smartphones to replace cameras and microphones, but we haven't tested this alternative yet, and although it would be cheaper, there is a bigger chance of facing technical issues.

Desirable:

Ideal:

Note: We have also noticed the emergence of new devices for hybrid events – such as, for example, https://owllabs.com/products/meeting-owl-3 – that include cameras that auto zoom on the speaker, whiteboard, microphone and sound, all in one device, but we haven’t tested them yet, and this is why they are not included on the list.