Opening the session

The main facilitator should briefly explain the hybrid model during the opening remarks:

• Explain the hybrid modality in use and acknowledge how we each must make an effort to make it work.
• Explain how important it is to use the microphone whenever you are speaking.
• Explain where the cameras are and how to position yourself when taking the microphone. 
• Remind participants about the importance of introducing themselves when they start to speak so remote participants know who is speaking.
• Introduce the people who are connecting remotely. 
  • People being introduced should be encouraged to be on camera and added to the "spotlight" by tech facilitators.
  • Just a quick greeting should be enough at this point. Depending on the available time, a more detailed introduction can take place later during a round where both remote and in-person participants introduce themselves.
  • In a large, more formal meeting, tech facilitators, documenters, captioners, interpreters and other support people who are connecting remotely should just be mentioned instead of participating in this pre-session round of introductions, to save time.