Hybrid events guide 101

This guide is aimed at hosts who want to hold and facilitate hybrid convenings/events, and is based on APC’s experience and learning from the last two years. [1] After the pandemic, new ways to allow people to participate in convenings have arisen, as a means of reducing travel and minimising contact.

This section provides you with information on the event planning and how to make it inclusive and participatory.

Here we go into details about technical areas and things to watch out for regarding running a hybrid event.

Hybrid events can offer the best of both worlds: the pleasure of being together after the pandemic, and the possibilities of connecting people online and therefore allowing more people to participate while reducing costs, carbon emissions, logistics needs and possible health risks.

At APC we have designed a technical toolkit that we carry for hybrid events. Though some of the equipment can normally be rented on-site, other components are less common and so we prefer to have our own.