4.11.7. Ground transportation in destination country

LocalThere travelare refersseveral approaches on how to any means ofplan transportation neededfor participants on arrival and for departure in the country where the convening is taking place.

Participants find their own transportation. This is an option especially recommended for locations with good public transport or where getting a taxi is easy. When this option is used, it is important to get from the participants’ home to the airport. This can involve airport shuttles or other ground transport, but also flights within the origin country.

APC is usually able to confirm flight tickets between international airports, but booking local flights can becalculate a more difficult task to even with our trusted travel agents.

The fixed amount to cover for athe participant’s local travel is USD 100, a sum that is expected to cover for a returnround trip to the airport inand anyadd country.it But as we recogniseto the differentspecific contextsevent ofpolicy eachso participant,the theyparticipants maydo requestnot reimbursementhave to keep receipts.

Accommodation provides airport shuttles. This option is available most of the totaltimes, localbut travelunfortunately only in a few cities is this services free of charge. However, even if APC has to pay for the service, it is recommended to plan with the hotel where participants are staying so that payment can be included in the overall event invoice. Hiring an external vendor to provide airport shuttles. Sometimes the taxi service offered by presentingthe receiptshotel asare supporttoo documentation.expensive, Thisor canAPC alsoselects includea local flightslocation that APCis more than 90 minutes away from the airport and the hotel cannot take care of the transportation. In these cases, it is not ablenecessary to book.find possible external providers and go through the procurement process to compare three quotations and signing a contract. The convenings lead and or programme operations staff or on-site logistics coordinator is responsible for locating the vendors, but the Ops programme staff is responsible for finalising the procurement, contracting and payment process.