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4.10.4. Visa support systems
Local partners’ support When a conference visa is the only acceptable option for participants, s...
4.11.8. Transportation schedule
When organising ground transportation in the destination country, it is necessary to create trans...
Roles involved in convening cycle
APC has developed a standard chart of roles template that can be adapted and adjusted according t...
4.2.2. Booth at APC-wide convenings
Convenings like RightsCon, the IGF, FIFAfrica and the Global Gathering have a village/fair set up...
4.2.1. Planning – producing – disseminating
The APC Communications team’s role for APC-wide convenings and APC-led or co-led convenings when ...
Relevant policies for APC convenings
Travel Expenses Policy Procurement Policy APC decision-making process – selection o...
4.13. Monitoring, evaluation and learning (MEL)
APC MEL team is the point of reference for the creation of standardised evaluation process for co...
4.12.2. Signal travel buddy group
From October 2025, Signal is becoming part of APC workspaces as a communication tool, especially ...
4.12.1. Logistics Advisory
To create a safe and welcoming space, APC has included in its registration survey explicit mentio...
4.11.7. Ground transportation in destination country
There are several approaches on how to plan transportation for participants on arrival and for de...
4.10.5. Information and supporting documentation for visa application
It is the responsibility of the convenings lead or the Ops programme staff to reach out individua...
4.11.6. Local travel in origin country
Local travel refers to any means of transportation needed to get from the participants’ home to t...
4.11.5. Bookings made by participants
In some cases, participants are allowed to book their own tickets. This is generally the case for...
4.11.4. Bookings made by authorised staff
Only the Ops core team and Ops programme staff can book tickets through the trusted travel agents...
4.11.3. Travel agency ordering numbers sheet
Currently this document is the main register of all bookings made in APC, and it is mandatory to ...
4.11.2. Trusted travel agents
APC works with a set of trusted travel agents that are able to offer diverse options and absorb r...
4.11.1. Flight bookings
Once participants have submitted their details in the Logistics Registration Form, and they do no...
4.10.7. Visa support documents
Following the communication about the visa, the convening lead will create the repository for vis...
4.10.6. Host information
APC will make sure to provide the correct details of the host organisation to all participants ap...
4.4.1. Convening timeline
The time required to plan a convening depends on a number of important factors, including but n...