4.11.2. Trusted travel agents

APC works with a set of trusted travel agents that are able to offer diverse options and absorb requests for larger groups when needed. It is recommended to use these agents, as they have long-term contracts with APC and they send the invoice directly to the Finance team, centralising the payment process.

4.1.1. Convening implementation

4.2.1. Planning – producing – disseminating

4.2.2. Booth at APC-wide convenings

Roles involved in convening cycle

4.4.1. Convening timeline

4.5.1. Convening platforms, tools and repository

4.6.1. Budget forecast

4.6.2. Travel expense, per diem and reimbursement

4.6.3. Resource persons’ subcontracts and agreements

4.6.4. Post-convening finance reconciliation

4.7.1. Location comparison

4.7.2. Venue assessment, cost comparison and procurement process

4.7.3. Accommodation

Convening risk assessment

4.9.1. Identification, selection and confirmation

4.9.2. Applications and expression of interest to participate

4.9.3. Logistics registration survey

4.9.4. Information and communication

4.10.1. APC-hosted or co-hosted convenings

4.10.2. APC delegations or APC satellite events to external convenings

4.10.3. Types of visa

4.10.4. Visa support systems

4.10.5. Information and supporting documentation for visa application

4.10.6. Host information

4.10.7. Visa support documents

4.11.1. Flight bookings

4.11.2. Trusted travel agents

4.11.3. Travel agency ordering numbers sheet

4.11.4. Bookings made by authorised staff

4.11.5. Bookings made by participants

4.11.6. Local travel in origin country

4.11.7. Ground transportation in destination country

4.11.8. Transportation schedule

4.12.1. Logistics Advisory

4.12.2. Signal travel buddy group

4.11.2. Trusted travel agents

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