4.7.3. Accommodation

APC follows a single-room policy for accommodation in order to respect the privacy and mental health of the participants. But participants can share rooms to cut costs or for personal preferences. The general rule is that the convenings lead or the programme Ops staff in charge of logistics explore accommodation options that provide single rooms for all participants; but if the programme budget is limited and participants have no problems, the convening point of contact can advise the team to explore options of shared rooms.

The Logistics Registration Survey will help determine if participants are open to sharing rooms with other participants or if they are being accompanied by someone whose costs are being borne by they themselves. The Venue Comparison Matrix can be used for accommodation, meeting venue and transportation.