4. Convening cycle

This manual will address the implementation cycle of an in-person convening in detail. For onlin...

The APC Communications team’s role for APC-wide convenings and APC-led or co-led convenings when ...

Convenings like RightsCon, the IGF, FIFAfrica and the Global Gathering have a village/fair set up...

APC has developed a standard chart of roles template that can be adapted and adjusted according t...

The time required to plan a convening depends on a number of important factors, including but n...

APC convening coordination and related workflow happen across a set of platform and tools: Red...

All convenings require budget. The APC convenings lead will work on a budget forecast, including ...

APC follows its travel expense policy for overall travel and subsistence costs such as per diem, ...

Resource persons are individuals or teams contracted for the implementation of specific services ...

Post-convening finance reconciliation is the final accounting of the services procured for the co...

The selection of a location for an APC convening is chosen after the assessment of different fact...

After determining the location for a convening, which can be the result of an internal location c...

APC follows a single-room policy for accommodation in order to respect the privacy and mental hea...

Resuming travels following the end of the pandemic, APC has invested time in updating and refinin...

Participants’ experience is at the heart of any convening planning and implementation. To achieve...

The APC systems and information coordinator has to liaise with the organising team to create and ...

Once the participants have been confirmed, the APC systems and information coordinator creates a ...

It is convening point of contact’s responsibility to make sure all members of the coordination te...

APC recognises the limitations, challenges and discrimination by visa regimes on the free mobilit...

In all cases when the location of an event is not decided by APC or the convening, due to its nat...

APC is committed to provide support for conference visa as the type that provides the higher tran...

Local partners’ support When a conference visa is the only acceptable option for participants, s...

It is the responsibility of the convenings lead or the Ops programme staff to reach out individua...

APC will make sure to provide the correct details of the host organisation to all participants ap...

Following the communication about the visa, the convening lead will create the repository for vis...

Once participants have submitted their details in the Logistics Registration Form, and they do no...

APC works with a set of trusted travel agents that are able to offer diverse options and absorb r...

Currently this document is the main register of all bookings made in APC, and it is mandatory to ...

Only the Ops core team and Ops programme staff can book tickets through the trusted travel agents...

In some cases, participants are allowed to book their own tickets. This is generally the case for...

Local travel refers to any means of transportation needed to get from the participants’ home to t...

There are several approaches on how to plan transportation for participants on arrival and for de...

When organising ground transportation in the destination country, it is necessary to create trans...

To create a safe and welcoming space, APC has included in its registration survey explicit mentio...

From October 2025, Signal is becoming part of APC workspaces as a communication tool, especially ...