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1.1. Intended users and update policy
Intended users The intended users are Convening Coordination teams. The Convening Coordination t...
4.7.2. Venue assessment, cost comparison and procurement process
After determining the location for a convening, which can be the result of an internal location c...
4.10.2. APC delegations or APC satellite events to external convenings
In all cases when the location of an event is not decided by APC or the convening, due to its nat...
4.10.1. APC-hosted or co-hosted convenings
APC recognises the limitations, challenges and discrimination by visa regimes on the free mobilit...
4.9.4. Information and communication
It is convening point of contact’s responsibility to make sure all members of the coordination te...
4.9.3. Logistics registration survey
Once the participants have been confirmed, the APC systems and information coordinator creates a ...
4.9.2. Applications and expression of interest to participate
The APC systems and information coordinator has to liaise with the organising team to create and ...
4.9.1. Identification, selection and confirmation
Participants’ experience is at the heart of any convening planning and implementation. To achieve...
4.7.3. Accommodation
APC follows a single-room policy for accommodation in order to respect the privacy and mental hea...
4.7.1. Location comparison
The selection of a location for an APC convening is chosen after the assessment of different fact...
3.1. Values and principles
Organising convenings, events and meetings requires a framework of values and practices with a st...
4.6.4. Post-convening finance reconciliation
Post-convening finance reconciliation is the final accounting of the services procured for the co...
4.6.3. Resource persons’ subcontracts and agreements
Resource persons are individuals or teams contracted for the implementation of specific services ...
4.6.2. Travel expense, per diem and reimbursement
APC follows its travel expense policy for overall travel and subsistence costs such as per diem, ...
4.6.1. Budget forecast
All convenings require budget. The APC convenings lead will work on a budget forecast, including ...
4.5.1. Convening platforms, tools and repository
APC convening coordination and related workflow happen across a set of platform and tools: Red...
4.1.1. Convening implementation
This manual will address the implementation cycle of an in-person convening in detail. For onlin...
Glossary
Convening For the purpose of this manual, any event, meeting, workshop, gathering – online or on...
3.2. Convening manual structure
The manual, part of APC’s Policies, Systems and Procedures (PS&P) framework, is structured in s...
4.10.3. Types of visa
APC is committed to provide support for conference visa as the type that provides the higher tran...