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We understand hybrid event as an event that has both on-site and online participants and/or speakers, and where participation and engagement are mediated through and by technology. Hybrid events have the advantages of allowing more people to participate (es...

      Proper event planning should start well in advance and should consider all the specificities of your desired event. Because tech plays a critical role in these type of events, you will also probably need to hire and/or buy technical equipment that m...

A hybrid meeting connects two distinct spaces and for this reason requires permanent coordination between the on-site and online spaces. The number of support people can change according to the group size and resources available. In some scenarios one person ...

How the physical room is set up affects the success of a hybrid event. This is some advice on how to prepare such a space: Remote participants should have a camera view of the room to have a general idea of the space and how people move within it. A wide an...

It is very important that the technical setup is tested at least one day in advance, to make sure that it works, make adjustments, and have time for further testing. It is recommended that this task be done during a workday and starting early, so there is time...

These are general recommendations for running a hybrid event: Whenever someone is speaking, they should be speaking into a microphone. The lead facilitator and remote moderator have to regularly remind the participants of the interdependency between the two...

The main facilitator should briefly explain the hybrid model during the opening remarks: Explain the hybrid modality in use and acknowledge how we each must make an effort to make it work. Explain how important it is to use the microphone whenever you are ...

A slower pace is key to facilitate interactions between different spaces and experiences. It gives time to all participants to follow one another, and to moderators/facilitators to monitor the two spaces and troubleshoot if there are issues. You need to des...

Depending on the event objectives, number of participants and event format, you might want the participants to work together in activities that can be done on-site and online. Activities that are done manually bring back energy and focus. Think of “analogue...

Some events might include the possibility of having participants break into smaller groups in order to work together. Breakout rooms can be designed as separate on-site and online groups, or teams with a mix of both on-site and online participants. The follow...

Similar to any other event, there must be general principles of participation, shared before the start of the convening/event as part of the logistics advisory. Print and distribute one copy per table or alternatively list them on a flip-chart big enough to b...

Hybrid tech support can be hard to grapple with, as it is something rather new. It differs greatly from tech support for an "all online" meeting and tech support for a completely on-site meeting. For example, support for online meetings requires tech staff to...

Running a successful hybrid event is not easy and there are many challenges. We have collected a few general recommendations that can help you in having a successful event: Recognise that while the experiences of on-site and online participants can be diffe...

Remember that a hybrid event is not just broadcasting a conference: it is making sure participants who are remote are given as many opportunities for interaction as the ones on-site. This means that a successful hybrid event requires a lot of planning beforeha...

What is usually needed at the venue is: Very good internet connectivity – preferably dedicated and with a cable connection A sound mixer and speakers A large TV or projector and screen Microphones, preferably wireless. The tech kit that we travel with...

CommsLabs Landscape Mapping Consultancy An in-depth movement and technology analysis helps map local organizing, security and technology landscape, including issues of internet freedoms, digital organizing and surveillance and the effect on civil society comm...