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4.11.1. Flight bookings
Once participants have submitted their details in the Logistics Registration Form, and they do no...
4.12.2. Signal travel buddy group
From October 2025, Signal is becoming part of APC workspaces as a communication tool, especially ...
4.12.1. Logistics Advisory
To create a safe and welcoming space, APC has included in its registration survey explicit mentio...
3.1. Values and principles
Organising convenings, events and meetings requires a framework of values and practices with a st...
Intended users and update policy and history
Intended users The intended users are Convening Coordination teams. The Convening Coordination t...
Monitoring, evaluation and learning (MEL)
APC MEL team is the point of reference for the creation of standardised evaluation process for co...
4.11.7. Ground transportation in destination country
There are several approaches on how to plan transportation for participants on arrival and for de...
4.11.6. Local travel in origin country
Local travel refers to any means of transportation needed to get from the participants’ home to t...
4.11.5. Bookings made by participants
In some cases, participants are allowed to book their own tickets. This is generally the case for...
4.11.4. Bookings made by authorised staff
Only the Ops core team and Ops programme staff can book tickets through the trusted travel agents...
4.11.2. Trusted travel agents
APC works with a set of trusted travel agents that are able to offer diverse options and absorb r...
4.10.6. Host information
APC will make sure to provide the correct details of the host organisation to all participants ap...
4.10.3. Types of visa
APC is committed to provide support for conference visa as the type that provides the higher tran...
4.10.2. APC delegations or APC satellite events to external convenings
In all cases when the location of an event is not decided by APC or the convening, due to its nat...
4.10.1. APC-hosted or co-hosted convenings
APC recognises the limitations, challenges and discrimination by visa regimes on the free mobilit...
4.9.4. Information and communication
It is convening point of contact’s responsibility to make sure all members of the coordination te...
4.9.2. Applications and expression of interest to participate
The APC systems and information coordinator has to liaise with the organising team to create and ...
4.9.1. Identification, selection and confirmation
Participants’ experience is at the heart of any convening planning and implementation. To achieve...
4.7.1. Location comparison
The selection of a location for an APC convening is chosen after the assessment of different fact...
4.6.4. Post-convening finance reconciliation
Post-convening finance reconciliation is the final accounting of the services procured for the co...