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2 Planning hybrid events
This section provides you with information on the event planning and how to make it inclusive and participatory.
Why? | Unique value and general challenges
Questions in this section Why do I want to host this event? Could this experience be an opportunity or a risk for us a team? What challenges should I consider during this process? Online events require a substantial amount of time, resources, imagina...
3 Running the event
Here we go into details about technical areas and things to watch out for regarding running a hybrid event.
Introduction
Questions in this section Core principles and practices Why? | Unique value and general challenges Why do I want to host this event? Could this experience be an opportunity or a risk for us a team? What challenges should I consider during this process...
4 Final words
Hybrid events can offer the best of both worlds: the pleasure of being together after the pandemic, and the possibilities of connecting people online and therefore allowing more people to participate while reducing costs, carbon emissions, logistics needs and ...
What? | Goals and possibilities
Questions in this section What do I want to accomplish? How does this event contribute strategically to the change I want to see? What are the possibilities of my online event? An online event should be relevant to your organisational strategic pla...
5 Appendix: Components of a hybrid tech kit
At APC we have designed a technical toolkit that we carry for hybrid events. Though some of the equipment can normally be rented on-site, other components are less common and so we prefer to have our own.
Hybrid events guide at a glance
The infographics in this section provide an overview of hosting and participating in hybrid events.
Who will attend? | Participants and context
Based on our learning experience, organizing and hosting an online event often feels like weaving questions, decisions and practices that are made in the name of safety, care, rights and that center people. What enables the presence, commitment and mutual le...
What is CommsLabs?
Astraea’s CommsLabs are a series of regional and national gatherings hosted by Astraea and designed with, by, and for LGBTQI activists.
Is your event accessible? | Documentation, technology and access
Accessibility is often an afterthought in online events, when it should actually be a priority and central to the planning process from the beginning. Mobility, access to the internet, electricity, private space and technology altogether remain a barrier for a...
Research
Commslabs Landscape Mapping Consultancy, work documents and reports.
Crossroads and possible directions
Your risk assessment and your survey combined will help you decide on the final format as well as specific technological solutions. Who and how many persons will attend, their contexts and needs will also determine what policies need to be in place to respon...
Digital Infrastructure
Overview, specifications and descriptions of each platform.
People and workflows
Roles, roadmap and workplan; budget and logistics; correspondence; safety and security.
Who needs to be involved in the planning and designing stage?
Think about your team, your community and wider network, and tap into the pool of talents, skills, creativity, imagination, and inspiring work you all are already doing. Some general questions that can help facilitate the main workload distribution and help yo...
Event design and cycle
Work templates on the before, during and after CommsLabs.
When and how long? | Timing, time zone(s), duration and digital fatigue considerations
Questions in this section Is the timing of my event right? Time zone considerations How long should my event be? Digital fatigue and hidden time Timeline of the process APC’s lessons learned on time and care Timing and time zone(s) considerations ...